To Review and Approve Individual REPA Forms

Listed below are the steps involved in reviewing and approving individual REPA Forms. You can print a copy of this document using the print button at the bottom of the page.

1. On the EGMS Home Page (http://egms.umn.edu), click on EGMS (OSPA) Forms.
2. Log in with your Internet ID and password.
3. Click on OK/Deny Requests on the Main Menu.

- If you are an Alternate Approver, click on Alternate Approver OK/Deny Requests on the Main Menu.
- The forms awaiting your review are listed on the screen.
- On a long list, many of the REPAs may be forms listing no external activities or interests. EGMS provides an option for Approvers to batch approve in a single step all the REPAs on which the answer to Questions 1-4 is "no." For instructions on batch approval, see the section below titled To batch approve multiple REPAs with no activities reported. (http://egms.quickhelp.umn.edu/EGMS_Instructions/#batch)
- Alternate Approvers do not have the option to batch approve forms in the approval queue for their Approver.
- Select a REPA to review by clicking on its ok/deny hyperlink in the left-hand column

4. Review the REPA data.

1. Check the form's reporting year.

- In the fall of 2004, REPA forms filed to meet the annual end-of-year reporting requirement must have a reporting year of 2004 (for the period 09/01/02-08/31/04).

2. Review the answers to the REPA questions and the activities and interests listed.

- When reviewing the REPA form's data, you should examine the external activities and interests reported to determine if to the best of your knowledge:

- The activities and interests are reported accurately, and fully reflect the external activities and interests that the employee has engaged in or held
- The activities and interests reported have not interfered with the employee's teaching, research, service, administrative, or other professional responsibilities .
- The total time of service for the activities reported are in accordance with maximum time limits set either by the college or in the Regents Policy on Outside Consulting, Service Activities, and Other Work (48 days for an A term appointee; prorated in accordance with percent time or appointment term for all other appointees) and, if an employee has reported an individual activity that was engaged in for more than an average of one day a month in the term of appointment, the employee has on file a current, approved ROC form regarding that external professional activity.
- The activities and interests reported either present no potential conflict of interest or represent potential conflicts of interest that have been managed to the University's satisfaction.

If all of these criteria are met, you may approve the REPA form.

For more information about review criteria, contact the REPA Policy Helpline at (612) 626-1462.